Gmail Auto-reply to External emails

Gmail Auto-reply to External emails

Gmail Auto-reply to External emails


1. Enable Templates in Gmail

In Gmail click  Settings > See all Settings





Click  Advanced > Templates (Enable)
Click Save Changes





2. Compose the email Template

Click Compose and Write your  Subject & response text
Click the 3 dots at the bottom of the compose screen
Select - Templates> Save Draft as Template > Save as a new template (call it Respond to External Email Template)






3. Create a Label for the External Email (this will label all External emails that have had a Template auto-reply)

Click the + next to Labels on the left in Gmail
Make a new label call "External Emails"
Click Create




4. Create a Filter to identify the External emails and send the Template reply

In Gmail click  Settings > See all Settings > Filters and blocked addresses > Create a new filter 





In the From: put -@denemagna.gloucs.sch.uk,-@fodt.co.uk,-@drybrookschool.co.uk
Click "Create Filter"



      Tick "Apply the label:" and choose "External Emails"
      Tick "Send Template: and choose the External Email Response Template you setup earlier
      Click "Create Filter"


This will now send the Template email to all External emails

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